Privacy Policy
Mindd Foundation respects the privacy of your personal information. This Privacy Policy ('Policy') explains how we collect and use personal information of users ('you').
What information we collect and how we collect it
Subscriber information. We collect your name and email address for the purposes of sending you Mindd Foundation updates and to inform you of news or events related to Mindd Foundation and the integrative health industry. We obtain your consent to send you these communications when you provide your email address; and we collect any other information that you voluntarily provide in communications with us.
Other user information. We also collect information that users voluntarily provide in emails and other communications with us. We process this information based upon our legitimate interests in responding to communications and/or with user consent.
What we do with your information
Subscriber information. We use your email address to send out updates on news, events and offers related to Mindd Foundation and the integrative health industry.
Other user information. We use any other information that users provide solely for communicating with the user who provides the information.
How we share your information
Service providers. We may share your information with technology service providers (e.g. email, customer relations management) for the purposes set out in this Policy. We require such service providers to handle your data securely and only for those purposes.
Third Party Processors
Our carefully selected partners and service providers may process personal information about you on our behalf as described below:
Digital Marketing Service Providers
We periodically appoint digital marketing agents to conduct marketing activity on our behalf. Such activity may result in the compliant processing of personal information. Any appointed data processors are required to comply with the Australian Privacy Principles and handle your information securely and only for agreed purposes.
Cookies
The Mindd Foundation website uses cookies — small files stored in your web browser — to identify visitors based on browser information, IP address and username.
Internal cookies. We use cookies to record when you've accessed our service, and to recognise who you are when you return to our platform. These cookies are only used by us, and the information they contain is not shared with anyone else.
Analytics. We also use cookies provided by Google Analytics to understand trends about our services and content, including where users come from, which pages are most popular, and the effectiveness of our marketing. Google Analytics privacy and data security policies are available at policies.google.com/privacy.
Please see this link for information on how to disable cookies. However, please note that disabling cookies may affect some features of our website.
Rights regarding your information
You have the following rights regarding your personal information:
- Access to and correction of information. You can request to receive a copy of the personal data we hold about you (subject to certain limitations) and/or to correct any errors in it.
- Deletion and restriction of processing of information. We will erase or restrict processing of your data upon request (not including any data we need to keep or process for administrative, legal, or security purposes).
- Unsubscribe. You may remove your email address from our database by clicking the 'unsubscribe' link in any of our emails.
- Withdrawal of consent. Where you have consented to us processing your information, you may withdraw consent at any time.
If you wish to exercise these rights, please contact us at info@mindd.org.
How long we keep your information
Subscriber information. We keep subscribers' information on our mailing list until you ask us to remove it.
Other user information. We keep other user information on our mailing list until you ask us to remove it.
Information security and storage
We maintain strict security, including by use of plugins to ensure that login details are encrypted and ensuring that our database (including any stored backups) are secured through our web server technology maintained by our web host. Website administrators may be able to see and edit your information, and we ensure that they are aware of the confidential nature of the information.
Changes to this Policy
From time to time, Mindd Foundation may revise this Policy to reflect changes in the law, changes in our services, or for other reasons. Updated versions of this Policy will be posted on our website. If we make significant changes to the Policy, we will contact those on our email list to explain the changes.
Contact information and complaints
If you have any questions or concerns about this Policy or the way we use your information, please contact us via info@mindd.org.
If you consider that we have not addressed a problem, you have a right to make a complaint to the Office of the Australian Information Commissioner (OAIC). Further information can be found at oaic.gov.au/privacy/privacy-complaints.
MIF26 Event Privacy Notice
Mindd International Forum 2026 — Event Privacy Notice
Applies to: Attendees of the Mindd International Forum 2026 (MIF26)
This Event Privacy Notice explains how Mindd Foundation collects, uses, shares, and protects personal data in connection with your attendance at MIF26 — whether via livestream or in-person.
This notice is in addition to our general Website Privacy Policy (above), which applies to all website visitors and newsletter subscribers.
1. Who We Are
The Mindd International Forum 2026 is organised by Mindd Foundation (ABN 42 304 705 031), an Australian not-for-profit Health Promotion Trust focused on integrative and functional health education. We are the data controller for any personal information you provide in connection with event participation.
For questions, email: info@mindd.org
2. What Personal Data We Collect
When you register for MIF26 or access our event platform, we may collect:
- Contact details: name, email address, phone number, job title, organisation
- Registration info: ticket type, session selections, dietary/accessibility needs
- Billing info: billing address and payment status (payment is processed securely via third-party platforms)
- Platform activity: session attendance, networking interactions, messages, and surveys
- Marketing preferences: whether you opted in to receive future updates or partner contact
3. How We Use Your Data
We use your information to:
- Process your registration and payment
- Communicate event updates, reminders, and logistics
- Personalise your event experience (e.g. session choices, dietary or access support)
- Provide post-event materials, surveys, and recordings
- Share your contact details with speakers and partners (if you consent)
4. Australian Privacy Principles
We handle your personal information in accordance with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth). We collect only the information necessary to deliver the event and related services, and we use it only for the purposes for which it was collected or directly related purposes.
5. How We Share Your Data
We may share your personal data with:
- Event technology providers (e.g., registration systems, email platforms)
- Service vendors supporting the event (e.g., venues, caterers, accessibility providers)
- Exhibitors using lead-scanning technology at in-person events — but only if you choose to have your badge scanned, in which case your details will be provided directly to that exhibitor
- Speakers or partners — but only if you have given explicit consent
All third parties are required to process your data securely and only for agreed-upon purposes.
6. International Data Transfers
As our events may attract international attendees and we use international service providers, your data may be transferred or stored outside Australia. Where this occurs, we take reasonable steps to ensure that overseas recipients handle your information in a manner consistent with the Australian Privacy Principles.
7. Your Rights
Under the Privacy Act 1988 (Cth), you have the right to:
- Access your personal data
- Correct inaccurate or incomplete data
- Request deletion of your data (subject to legal or administrative retention requirements)
- Withdraw consent for partner contact at any time
- Lodge a complaint with the OAIC if you believe your privacy rights have been breached
To exercise these rights, contact us at info@mindd.org.
8. Partner Consent
You will be asked during registration to indicate whether you agree to share your contact details with selected event speakers and partners.
This option is voluntary and requires opt-in consent. You can unsubscribe at any time.
At in-person events, please note that having your badge scanned by an exhibitor is also considered consent to share your contact details directly with that exhibitor. Once shared, the exhibitor becomes the data controller for your information.
9. Data Retention
- We retain your event participation data for up to 3 years unless you request earlier deletion.
- If you opt in to partner marketing, we retain your data until you withdraw consent.
10. Information Security
We implement security measures to protect your data, including:
- Encrypted communications
- Access control for event platforms and attendee data
- Secure storage and restricted administrator access
11. Questions or Complaints
For questions about this notice or to exercise your rights, contact: info@mindd.org
You may also lodge a complaint with the Office of the Australian Information Commissioner (OAIC):
oaic.gov.au/privacy/privacy-complaints